General Office Security

Overview
After Hours Access
Building Access - Tenants
Building Access - Visitors
Deliveries
Messengers
Dock Hours
Freight Elevator
General Office Security
Key and Lock Policy
Lost and Found
Property Removal
Solicitation

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Jones Lang LaSalle is not responsible for loss of tenants' personal property. Personal items should be locked in a secure area at night or whenever an employee is away from his/her desk.

Security Checklist

The following is a list of general office security suggestions, which are offered to you as an aid in establishing your internal security procedures:

  • Keep corridor doors closed. Receptionist and other personnel nearest your corridor doors should be alert for unauthorized visitors. Make sure that the corridor door is closed and locked when leaving at night. When there is no one in the office, do not leave the door unlocked. Restrict office keys to those who actually need them.
  • Keep complete, up-to-date records of the distribution of all office keys
  • Handbags, coats, and other articles of value should not be left unguarded in reception areas, even for a few minutes. Portable articles, when left on desks or in open drawers, or even in unlocked drawers are easy for the expert thief.
  • If your firm plans to close for a special holiday or plans an early closing on a particular day, notify the post office to discontinue deliveries. Delivered items outside the door are a sure sign that premises are unoccupied.
  • Special care should be taken during the times best suited for pilferage (30 minutes just after opening, at lunch hours and before closing).
  • Notify the security desk, when loiterers are observed in corridors or washrooms. Report all peddlers and canvassers immediately.
  • Serial numbers of major office equipment should be recorded to aid police in recovering property in the event of loss or theft. All portable computers and vital office equipment should be kept in locked storage overnight.
  • Establish uniform procedures for collecting keys prior to the termination of employees.
  • Establish a rule that keys must never be left unguarded on desks or cabinets.
  • Require that filing cabinet keys be removed from locks and placed in a secure location after opening cabinets.
  • Prevent unauthorized personnel from reporting a lost key and receiving a replacement.
  • Ensure that a responsible person is in charge of issuing all keys.
  • Store keys systematically in a secured wall cabinet of either your own design or one that conforms to a commercial key control system.
  • Insist on identification from repairmen who come to work in your office.
  • Clear all desks of important papers.
  • When working alone in the office at night, lock the front door to prevent anyone else from entering.
  • Keep the police, fire department, and building security telephone numbers posted.
  • Double check to see that all doors are securely locked before you leave.

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